Data transformation process explained in four steps (2023)

Nowadays it is important to understand the steps of the data transformation process even if the data transformation is not the main part of your work.

Because we live in a world where data is collected, stored, and analyzed in so many different formats, a common requirement for many of us is to be able to perform the basic steps required to collect data from convert one format to another.

This article explains these steps by describing a typical data transformation process.

The data transformation process

While the exact nature of data transformation varies from situation to situation, the following steps are the most common parts of the data transformation process.

Step 1: Data Interpretation

The first step in data transformation is to interpret your data to determine what type of data you currently have and what you need to transform it into.

(Video) The 6 Stages of Successful Digital HR Transformation | AIHR Learning Bite

Interpreting the data can be more difficult than it seems. As a simple example, consider the fact that many operating systems and applications make assumptions about how data is formatted based on the extension appended to a filename. Therefore, your computer probably assumes that the filename video.avi is a video file or text.doc is a Microsoft Word file.

The problem with these labels is that the actual data in a given file (or directory, or database) can be very different from what the file name suggests. Users can add any extension to a filename; Changing the extension doesn't actually transform the data.

For this reason, interpreting data accurately requires tools that can look deeper into the structure of a file or database to see what's really inside, rather than what a filename or database table name might suggest. . Tools like the Linux Command Line Utilityfileare useful for this purpose.

Of course, you also have to specify the target format – i.e. the format in which your data should be available after the transformation is complete. If you are new to this format, you should read the documentation for the tool or system receiving your transformed data to determine what formats it supports or expects.

read the report

Forbes Insights Report - The Data Differentiator - How improving data quality improves business

Learn how data quality is the differentiator of data, including onboarding external data and choosing a data partner.


Step 2: Data quality check before translation

Once you (or your data transformation tool) have figured out what data format you're working with and what forms the data will be transformed into, you should perform a data quality check. A data quality check allows you to identify problems in the source data, such as missing or corrupted values ​​in a database, that can cause problems at later steps in the data transformation process.

Step 3: Data Translation

After you have maximized the quality of the source data, you can start the data translation process. Data translation means taking any part of your source data and replacing it with data that conforms to the formatting requirements or target data format.

For example, you could convert an old HTML file written using an outdated HTML standard to HTML5, the newer standard and the one most modern web browsers expect. Part of the data translation process in this case would be to remove legacy HTML tags like <dir> (a tag thatUsed in older HTML versionsfor creating lists) with <ul> (the list tag supported by modern HTML).

As a rule, data translation involves not only replacing individual data with others, but also significantly restructuring the entire file.

For example, a CSV file formatted as a series of comma-separated words would require significant restructuring to convert to an XML file that organizes information using cascading tag hierarchies.

Step 4: Data quality check after translation

To ensure your translated data is as useful as possible, you should also perform a data quality check. In this step of the process, you look for inconsistencies, missing information, or other errors that may have been introduced during the data translation process.

(Video) 4 Steps to Successful Application Transformation

Even if your data was error-free before translation, there's a good chance that problems arose during translation.


In most real-world scenarios, the data transformation steps described above would be performed automatically by software tools. So if these steps sound like work you're not up to, don't worry.

Still, it's valuable for human operators to understand what their data transformation tools do in each step of the data transformation process and how each action adds up to enable the data transformation.

For more information on the importance of data quality, see this Forbes Insights report:The Data Distinctor – How Improving Data Quality Improves Business

data transformation data transformation steps

(Video) Day in the Life of a Data Analyst - SurveyMonkey Data Transformation


1. A Beginners Guide To The Data Analysis Process
2. The 4 Steps to a Successful Quality Transformation
(Veeva Systems Inc)
3. Get Results from Your HR Transformation | Dave Ulrich
(The HR Congress)
4. Digital Transformation | What is Digital Transformation | Digital Transformation 2021 | Simplilearn
5. How to start your Digital Transformation? - KPMG
(KPMG Nederland)
6. Data Loading And Transformation - Power BI Best Practices Vol. 1
(Enterprise DNA)
Top Articles
Latest Posts
Article information

Author: Greg Kuvalis

Last Updated: 01/22/2023

Views: 5733

Rating: 4.4 / 5 (75 voted)

Reviews: 90% of readers found this page helpful

Author information

Name: Greg Kuvalis

Birthday: 1996-12-20

Address: 53157 Trantow Inlet, Townemouth, FL 92564-0267

Phone: +68218650356656

Job: IT Representative

Hobby: Knitting, Amateur radio, Skiing, Running, Mountain biking, Slacklining, Electronics

Introduction: My name is Greg Kuvalis, I am a witty, spotless, beautiful, charming, delightful, thankful, beautiful person who loves writing and wants to share my knowledge and understanding with you.